Why Should You Create PDFs?

female attorney shaking hand of male by computerMost of us have viewed PDF (Portable Document Format) files online at some point, but there are many reasons you might want to create PDF files for yourself.

Here are some of the advantages of the PDF file format:

• PDF files can be viewed by anyone with an internet connection. Unlike Microsoft Word or Corel WordPerfect, Adobe Reader is a free download. Once Reader is installed, PDF files will open on PCs or Macs, in Internet Explorer, Netscape, Firefox, or Safari.

• PDF files look the same on every computer. Saving a document as a PDF freezes the format exactly as it appears on your screen. Fonts, spacing, colors, etc. will be retained regardless of the computer being used to view the document.

• PDF files print as they appear on the screen. Unlike web pages and
some other file formats, PDF files will print without any extraneous text or changes in formatting.

• PDF files can be password-protected. PDF files offer several security features that prevent others from viewing, searching, and copying the contents of the file if they do not have the proper password.

• PDF files support limited editable regions. Authors can create forms that allow users to fill in blanks and print the resulting documents.

• PDF files take up less space than some alternative formats. Depending on your settings for such options as resolution and color, PDF files can take up a fraction of the storage space of a scanned image or postscript document.

The benefits and versatility of PDF files make them appropriate for a number of applications, such as: posting important documents that rely on consistent formatting (CVs, reports, etc.) online in a format that will be viewable and printable from a distance; posting material online in a format that cannot be simply copy-and-pasted; password-protecting and distributing sensitive information.


This guest blog post was prepared by Pat Iyer MSN RN LNCC. Lee Houston, BSN RN is presenting a one day course on how to harness the power of Adobe Acrobat to review, organize, and edit PDF files. Lee is experienced in reviewing medical records using Adobe acrobat and is a Med League expert witness in Emergency Medical Services and Emergency Department Nursing. Lee Houston and Pat Iyer presented a popular one hour multimedia program on working with computerized medical records and Adobe Acrobat. 100% of the people who attended the program wanted more advanced training. Join us on June 28, 2012 for that training.

Adobe Acrobat for Legal Professionals: How to Harness its Power will start at 9:00 AM and end at 5:00 PM Eastern time, with breaks for homework and a meal. You will learn how to review records, make comments, reorganize electronic files, and other handy tips. Learn from the comfort of your home and office, and have the opportunity to practice the skills between sessions. You will need Adobe Acrobat to take part in the exercises. Sign up now and save. Early bird pricing ends June 17, 2012 and will increase on June 18. This program is designed for legal nurse consultants and attorneys and any person who reviews medical records using a computer monitor.

Attendees on June 28, 2012 will receive the replays, transcripts, a PDF of the slides, and learning tools. Can’t join us on June 28? Order the digital download, which will be available after the course is over.

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